We have certain conditions attached to the usage of our event rooms, for the benefit of all, and to ensure that there are no misunderstandings.
1. General conditions:
We strongly recommend that our customers take out an insurance policy against cancellation, we are happy to supply details of available policies.
Minimum numbers apply and this is the amount which will be invoiced for unless your party exceeds this.
No outside caterers are allowed to be used at West Lodge Park Hotel.
Corkage is not permitted.
Prices are subject to change. The prices at the time of confirming your booking (with a signed contract and deposit) will be applied.
Please note that all items should be removed from the function rooms at the end of the hire period. The hotel does not accept liability for any items left at the hotel.
2. Fireworks charge:
There is a £200 land fee applicable for any wedding or celebration organiser bringing a fireworks company to the hotel for the purposes of setting off fireworks during their function. The fireworks company must show the Meetings and Events office team at least one week prior their Public Liability insurance document for a minimum of £10M. Fireworks may only be set off from the helipad, and any display must be finished by 10pm to avoid disturbing our other guests and local residents. Fireworks debris must be cleared up by the fireworks company or an additional charge will be payable by the function organiser depending on the amount to be cleared up.
3. Children’s parties
West Lodge Park is a fine country house hotel and we ask all function organisers to ensure that their event does not spoil the enjoyment of other guests in the hotel restaurant, terrace, bar, and bedrooms. With this in mind, bookings for large children’s parties with bouncy castles etc will not be taken.
Children should be supervised at all times by responsible adults and not left to roam the grounds unsupervised. Any damages to trees, labels, putting and croquet equipment, and other hotel property caused by unsupervised children will be at the organiser’s expense.
Confetti is strictly prohibited. Any use of confetti will incur a cleaning charge from £50 - £250 depending on the amount of clearing up to be done by our hard working staff.
Any guests bringing in helium canisters are required to take away said canisters on departure for suitable disposal.
Our basic music policy can be summed up thus:
We want you and your guests to enjoy yourselves but no one should disturb the quiet enjoyment of any other guests at the hotel.
The function rooms are fine period rooms, built in 1838 without insulation from the bedrooms above.
As guests’ bedrooms are located directly above our function rooms, music is permitted to be played until 11.30pm and no later
If you wish to have a longer period of music at your function, we respectfully suggest starting your event sooner to allow more time for your guests to enjoy the time after the meal.
Function room doors must remain closed to avoid noise disturbing our other guests in the Mary Beale restaurant, Terrace bar, lounges and bedrooms
The following bands come recommended by our Director of Music, Paul Jaffa:
- The Paul Jaffa House Band - keyboard, female vocals, acoustic guitar, backing - 07949 884245
- Shadowman and the Silhouettes – contact Paul Jaffa for more details
- 'Dont Fret' - Contact is Simon Heaton. His email address is: email@example.com. Simon's band is nice intimate cocktail music and can go more rock if requested.
- 'Shadow man & The Silhouettes' Lead guitarist with 2 vocalists covering classic hits from 50s 60s and 70s. This fun trio perform a variety of classic hits including songs by The Shadows, The Beatles, Neil Sedaka, Buddy Holly, Connie Francis, Dusty Springfield, Cliff Richard, The Hollies, Abba and many more. Contact Email: firstname.lastname@example.org
LIVE MUSIC MANAGEMENT - AGENCY - Provide the following bands with electric drummers ONLY:
- 'Shake Out'
- 'Fine Time'
- 'Flip Side'
- 'Big Bounce'
- 'The Present'
- 'The Party Junction'
- 'The Chiefs'
- 'The Honeys'
- 'The Dominos
- 'The Bondis'
- 'Jamie & The Top Cats'
- 'The Zoot Suits'
- 'Platform six'
- 'Barn Storm
If our clients wish to know further information on these bands and what music they can provide for their function the office number is: 08454 900515 and email address is: email@example.com
If you are booking your own musicians, they must be approved by our Director of Music Paul Jaffa in advance. Please contact Paul, who is available at 07949 884 245, firstname.lastname@example.org, and www.pauljaffa.co.uk No bands that have not been cleared by Paul in advance will be permitted.
DJs are not permitted other than with our very versatile House DJ Robert Kilburn
Robert Kilburn – Events Full Stop 07779 583436 – email@example.com
Sound meters are used – a maximum decibel limit is 85db and a maximum bass level of 80 hz
Suitable instruments include:
- Acoustic guitar
- Woodwind (clarinet/flute/saxophone/)
- Strings (violin/viola/cello/double bass)
- Singers (Soprano, Alto, Tenor, Bass)
- Controllable electric drums
- Solo bagpipes
Instruments not permitted include:
- Drum kits
- Electric guitar
- Bass guitar
- Trumpet and trombones
- Pipe bands
Suitable music genres at West Lodge Park include:
- American songbook
- Easy listening
- Film music
Unsuitable music genres at West Lodge Park include:
- Rap/hip hop
- Drum and bass
- Loud disco
- Heavy Metal etc